Social Media Archives for Government – How to Comply? by Affiliate Marketing Buzz
Social Media Archives for Government – How to Comply? https://www.affiliatemarketingbuzz.com/social-media-archives-for-government-how-to-comply/?utm_source=rss&utm_medium=rss&utm_campaign=social-media-archives-for-government-how-to-comply Archiving social media for the government is an important part of planning compliance. Social media channels provide a platform for communication with the public and constituents. Like any other form of public communication, they are subject to the First Amendment and open records laws. By default, content posted on social media pages of government agencies is public. Open records laws, however, require that data be archived in a more comprehensive manner than social media platforms can. The agencies must archive their social media content for citizens and journalists to access. Continue reading to learn how to maintain compliance with a... Archiving social media for the government is an important part of planning compliance. Social media channels provide a platform for communication with the public and constituents. Like any other form of public communication, they are subject to the First Amendment and open records laws. By default, content posted on social media pages of government agencies is public. Open records laws, however, require that data be archived in a more comprehensive manner than social media platforms can. The agencies must archive their social media content for citizens and journalists to access. Continue reading to learn how to maintain compliance with a smart archive workflow. #1 Social Media Tool for Government Engage citizens with the only tool that makes it easy to communicate, deliver services, and manage crises. Book a Demo Social media archiving for government agencies is a component of open records laws. Social media is a public forum, and must be archived as such. A proper archive of your social media content and communication also allows you to respond to public records and freedom of information requests. You also need archived social comments if you are faced with a First Amendment challenge. Social media archiving regulations vary by country, and even by state. The common component is that social media is generally considered a public record. Government organizations and agencies need to maintain an archive of social media content. That includes all comments and conversations. This information needs to be accessible to citizens and journalists who request it. The requirements for archiving are quite specific and can include: Collecting social media metadataMaintaining a record of content in its original formatKeeping social media records for s specific period of timeArchiving comments even if they are deleted or hiddenMaintaining a contextual record of all comments threadsMaintaining data in a specific geographic location Each jurisdiction also has its own privacy regulations. These impact what government agencies can post on social media. For example, the Government of British Columbia has Guidelines for Government Use of Social Media. These specify that the following topics are off-limits: Anything currently going through the court systemConfidential information like policy advice and draft legislationInformation about identifiable third parties without statutory authorization Citizen engagement can encourage people to share personal information on social media. This is especially true when people share photos. This is a particularly important area to consider when thinking about data collection and archiving. How to archive records on social media and stay compliant Social media compliance is an ongoing challenge for all government agencies. Especially for those involved in active citizen engagement. You need a comprehensive strategy for social media archiving. This ensures you have all the records you need to: comply with legislationrespond to FOI requests,address First Amendment challenges, andimprove transparency in government. Set up archiving policies and procedures Like any good compliance strategy, your archiving system must be built on a solid foundation. Your archiving policies and procedures are the supports upon which all of your recordkeeping is built. As you build your policies, do a thorough review of the legislation applicable in your jurisdiction to make sure you comply with every detail. For example, Australia’s privacy and public data policies require social content to be archived in Australian data centers. That means A...
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Social Media Archives for Government – How to Comply? https://www.affiliatemarketingbuzz.com/social-media-archives-for-government-how-to-comply/?utm_source=rss&utm_medium=rss&utm_campaign=social-media-archives-for-government-how-to-comply Archiving social media for the government is an important part of planning compliance. Social media channels provide a platform for communication with the public and constituents. Like any other form of public communication, they are subject to the First Amendment and open records laws. By default, content posted on social media pages of government agencies is public. Open records laws, however, require that data be archived in a more comprehensive manner than social media platforms can. The agencies must archive their social media content for citizens and journalists to access. Continue reading to learn how to maintain compliance with a... Archiving social media for the government is an important part of planning compliance. Social media channels provide a platform for communication with the public and constituents. Like any other form of public communication, they are subject to the First Amendment and open records laws. By default, content posted on social media pages of government agencies is public. Open records laws, however, require that data be archived in a more comprehensive manner than social media platforms can. The agencies must archive their social media content for citizens and journalists to access. Continue reading to learn how to maintain compliance with a smart archive workflow. #1 Social Media Tool for Government Engage citizens with the only tool that makes it easy to communicate, deliver services, and manage crises. Book a Demo Social media archiving for government agencies is a component of open records laws. Social media is a public forum, and must be archived as such. A proper archive of your social media content and communication also allows you to respond to public records and freedom of information requests. You also need archived social comments if you are faced with a First Amendment challenge. Social media archiving regulations vary by country, and even by state. The common component is that social media is generally considered a public record. Government organizations and agencies need to maintain an archive of social media content. That includes all comments and conversations. This information needs to be accessible to citizens and journalists who request it. The requirements for archiving are quite specific and can include: Collecting social media metadataMaintaining a record of content in its original formatKeeping social media records for s specific period of timeArchiving comments even if they are deleted or hiddenMaintaining a contextual record of all comments threadsMaintaining data in a specific geographic location Each jurisdiction also has its own privacy regulations. These impact what government agencies can post on social media. For example, the Government of British Columbia has Guidelines for Government Use of Social Media. These specify that the following topics are off-limits: Anything currently going through the court systemConfidential information like policy advice and draft legislationInformation about identifiable third parties without statutory authorization Citizen engagement can encourage people to share personal information on social media. This is especially true when people share photos. This is a particularly important area to consider when thinking about data collection and archiving. How to archive records on social media and stay compliant Social media compliance is an ongoing challenge for all government agencies. Especially for those involved in active citizen engagement. You need a comprehensive strategy for social media archiving. This ensures you have all the records you need to: comply with legislationrespond to FOI requests,address First Amendment challenges, andimprove transparency in government. Set up archiving policies and procedures Like any good compliance strategy, your archiving system must be built on a solid foundation. Your archiving policies and procedures are the supports upon which all of your recordkeeping is built. As you build your policies, do a thorough review of the legislation applicable in your jurisdiction to make sure you comply with every detail. For example, Australia’s privacy and public data policies require social content to be archived in Australian data centers. That means A...
via YouTube https://youtu.be/pm4NH5SuNy0
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